Online Advancement Reporting &
Online Rechartering Tutorial
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Online Internet Unit Rechartering
Welcome! A representative of each unit can now complete the paperwork for renewing a charter online. From Internet Rechartering, you can indicate returning members, add new members, and update information for an individual or the chartered organization. The Coastal Empire Council will be offering a Web Rechartering breakout scenario during the upcoming Program Preview Conference scheduled for August 13, 2009. We are encouraging each unit to invite their online Rechartering Representative to this valuable training.
How to use Internet Rechartering
The November roundtables will feature additional training on Internet Rechartering. Each unit must select an adult to be its renewal processor; this adult must attend the training. Additionally, anyone who wants to learn more about how Internet Rechartering works can take the interactive Internet Rechartering tutorial and view the help. Online Rechartering Tutorial
To Renew a Charter Online:
Sixty days before your unit's expiration date, select a person to be your unit's renewal processor.
The Council registration window for online Rechartering will be active from November 1 through February 28, 2010 only. After the window closes, registrations must be completed manually.
The renewal processor needs to attend the planned online Recharter training to receive training and the unit access code.
Sixty to 45 days before the unit's expiration date, the renewal processor clicks Recharter Now and begins the process.
When the online process is completed, the renewal processor prints the completed charter renewal application.
The unit leader and the chartered organization representative sign the charter renewal application. Bring the application along with the material you received in your Recharter packet (such as the Quality Unit application), and all appropriate fees to your district's charter turn-in meeting or Council Service Center.
ONLINE INTERNET ADVANCEMENT
Process Ranks and Awards for Packs, Troops, Teams, Crews, Ships, and Posts!
The Coastal Empire Council is excited to offer online advancement to our local units. This new method for recording advancements is easier and more efficient because units will enter the information themselves. This ensures that your units information will be correct, and you can perform it from your home or office, anytime that's convenient for you.
The Coastal Empire Council will provide each unit with a unit ID. Information input on Ranks will be recorded based on program identification and can only be entered in the correct rank and date sequence.
Awards which can be entered through BSA Internet Advancement do not include nominated awards, such as those for meritorious action, the Eagle Scout rank, which involves a hand review, and awards which are controlled by other organizations, even if uniform wear is approved.
To Use Internet Advancement:
Select the unit advancement processor. This person must have Internet connectivity and Microsoft Internet Explorer.
Obtain a unit ID code from the council registrar, Beth DeMaria at (912) 927-7272, or contact Beth by email, or from your District Advancement Chair.
Gather information for advancement, including merit badge applications and advancement records with dates.
Click Internet Advancement on this page. Follow the instructions in Internet Advancement to process advancements and print out an advancement report.
Have the appropriate people sign the printed unit advancement report and submit it to the Council Service Center. Save a copy for your files.
Units should submit Advancement Reports before the end of each month, or more often if needed. In December, submit a report before the end of the month to update your unit and council statistics. Advancement Report Form
When Questions Arise
There is a Frequently Asked Questions link on the Internet Advancement site and these should be reviewed as your first line of inquiry. There is also an extensive help guide.
Reports Available Via BSA Internet Advancement
Unit Roster: the ability to print a unit roster at any time. This unit roster will contain the most current information from Scoutnet, including the membership ID for each adult and youth member.
Unit Advancement Summary: indicates the ranks, merit badges, and awards saved in each individual record for the current unit members.
Advancement Report: listing of each youth member that has new ranks, merit badges, and awards, if any. This is your official unit Advancement Report that is to be signed and submitted to the Council Service Center.
Unit Awards Summary: listing of the number of new ranks, awards and merit badges by name; this makes for a convenient shopping list.
Advancement Update Summary: listing of any ranks, merit badges, and awards that were already in the member record and were updated online.
Council Contact Information:
Coastal Empire Council, Inc.
11900 Abercorn Expressway - Savannah, Georgia, 31419
Phone: (912) 927-7272 , Fax: (912) 920-4030